FAQs

Yes, if you are:

• Responsible for business premises
• An employer or self-employed with business premises
• Responsible for a part of a dwelling where that part is used solely for business purposes
• A charity or voluntary organisation
• A contractor with a degree of control over any premises
• Providing accommodation for paying guests

There are certain limited exemptions where the Fire Safety Order does not apply:

• Domestic premises
• An offshore installation within the meaning of regulation 3 of the Offshore Installation and Pipeline Works (Management and Administration) Regulations 1995
• A ship, in respect of the normal ship-board activities of a ship’s crew which are carried out solely by the crew under the direction of the master
• Fields, woods or other land forming part of an agricultural or forestry undertaking but which is not inside a building and is situated away from the undertaking’s main building
• An aircraft, locomotive or rolling stock, trailer or semi-trailer used as a means of transport or a vehicle for which a licence is in force under the Vehicle Excise and Registration Act 1994 or a vehicle exempted from duty under that Act
• A mine within the meaning of section 180 of the Mines and Quarries Act 1954, other than any building on the surface at a mine
• A borehole site to which the Borehole Sites and Operations Regulations 1995 apply

The FSO requires the Responsible Person to carry out a fire safety risk assessment and implement and maintain a fire management plan. You may decide to employ a qualified fire safety specialist to help you with this, although applying the guidance with common sense is often sufficient in small or medium lower risk premises.

A fire risk assessment should be completed for all premises; Section 156 of the Building Safety Act, which comes into force on 1 October 2023, makes it a requirement to record this assessment in full (including all the findings), along with the fire safety arrangements for the premises.

The FSO defines the Responsible Person as “the person who is ultimately responsible for ensuring the fire safety measures are completed.” This will usually be the employer (if the workplace is to any extent under his control), the owner, or any other person who has control of the premises.

The responsible person must also appoint one or more competent persons, depending on the size and use of the premises, to assist in carrying out their fire safety duties to protect relevant persons.

A ‘competent person’ is someone with enough training and experience or knowledge and other qualities to enable them to properly assist in undertaking the preventative and protective measures required.

A ‘relevant person’ is anyone lawfully on the premises, or any person in the vicinity, who may be affected by fire on or from the premises.

The FSO requires the responsible person to:

• Carry out or nominate someone to carry out a suitable and sufficient fire risk assessment;
• Consider who may be especially at risk;
• Eliminate or reduce the risk from fire as is reasonably practical and provide general fire precautions to deal with any residual risk;
• Take additional measures to ensure fire safety where flammable or explosive materials are stored or used;
• Create a plan to deal with any emergency, and document the findings; and
• Review the findings as necessary.

Section 156 of the Act has made further changes to the scope of the Regulatory Reform (Fire Safety) Order 2005, with new requirements for the Responsible Person of all non-domestic premises covered by the Order.

These include enhanced coordination and cooperation between Responsible Persons in multi-occupied buildings, and sharing all records with incoming Responsible Persons  when ownership and/or management of the premises changes. These measures are designed to ensure there is a continual record of fire safety information across the building’s lifetime.